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Terms and Conditions for the Supply of Training Courses – (Unsubsidised) – (“T&Cs”)

1. Interpretation

1.1 The following definition and rules of interpretation apply to these T&Cs:-

1.1.1 “Application Form” shall mean the on-line application form for a Candidate to apply to WFT to enrol on a Training Course;  

1.1.2 “Candidate” shall the person who applies to enrol on a Training Course by submitting the Application Form or by authorising a third party to submit on their behalf; 

1.1.3 “Contract” shall mean the contract between WFT and the Candidate for the supply of the Services incorporating these T&Cs; 

1.1.4 “Fees” shall mean the cost stipulated on the Application Form for the Training Course selected by the Candidate (excluding any card handling or processing charge which shall be paid in addition to the Fee); 

1.1.5 “Services” shall mean the services of WFT in delivering the Training Course to the Candidate pursuant to a Contract;  

1.1.6 “Training Course” shall mean the training course run by WFT, selected by the Candidate on the Application Form and which is designated on the Application Form as falling into one of the following categories:-

1.1.6.1 “UEFA Licence Course”;

1.1.6.2 “Foundation Level Course”; or 

1.1.6.3 “Re-Validation Course”;  

1.1.7 “WFT” shall mean FAW Football in the Community Limited trading as Welsh Football Trust, company number:  03202751 whose registered office is at Dragon Park, Newport International Sports Village, Newport, NP19 4RA; and 

1.1.8 “Working Days” shall mean Monday to Friday excluding Bank and Public Holidays.

1.2 A reference to any particular law is the reference to it as it is in force for the time being taking account of any amendment, extension, application or re-enactment and include any sub-ordinate legislation for the time being in force made under it. 

1.3 Words in the singular include the plural and vice versa and reference to one gender includes reference to the other gender. 

1.4 Headings in these T&Cs are for convenience only and will not affect the interpretation of these T&Cs. 

2. Application of T&Cs

2.1 The Candidate must indicate acceptance of these T&Cs by submitting the on-line Application Form to WFT.

2.2 Subject to any variation under condition 2.3, the Services shall be provided on these T&Cs only.  

2.3 These T&Cs apply to all Services and any variation to them shall have no effect unless expressly agreed in writing and signed by WFT.  The Candidate acknowledges that he/she has not relied on any statement, promise or representation made or given by or on behalf of WFT.  

2.4 Each Application Form submitted to WFT shall be deemed to be an offer by the Candidate to enrol for a Training Course and to receive the Services. 

2.5 No Application Form submitted by the Candidate shall be deemed to be accepted until an electronic acceptance is issued by WFT. 

2.6 The Candidate shall ensure that the information he/she has provided on the Application Form is complete and accurate. 

3. Candidate’s commitment

3.1 In relation to the Training Course, the Candidate agrees that he/she will:-

3.1.1 attend and participate in 100% of all activities prescribed by WFT from time to time;

3.1.2 use his/her best endeavours to learn all new information provided to him/her during delivery of the Services;

3.1.3 respect and show consideration for all other persons receiving the Services and all staff delivering the Services;

3.1.4 be physically fit to the extent necessary for participation in the Training Course; and

3.1.5 submit his/her written assignments within the deadlines set by WFT from time to time. 

3.2 The Candidate agrees that WFT may film aspects of the Services from time to time for training purposes. 

3.3 The Candidate agrees to a Disclosure and Baring Service check being made against his/her name by or on behalf of WFT.

4. Delivery of the Services

4.1 Those parts of the Training Course that require the Candidate to attend tutorials or other training sessions at a training centre will take place at  such venue as WFT may stipulate from time to time. 

4.2 Any date specified by WFT for delivery of the Service is intended to be an estimate and time shall not be of the essence in any circumstance. 

4.3 WFT will deliver the Services exercising reasonable care and skill. 

4.4 WFT may deliver the Services in separate instalments.

5. Fees, Refunds and Right of Cancellation 

5.1 The appropriate Fee for the selected Training Course must be paid to WFT in full by the Candidate when the Application Form is submitted.  WFT will reimburse the Candidate in full for the Fee paid if the Candidate’s application is rejected. 

5.2 At any time prior to the commencement of a Training Course, WFT shall have the right to cancel the Training Course by giving the Candidate as much written notice as is reasonable in all the circumstances.  In the event of such cancellation, WFT will re-imburse the Candidate in full for the Fee paid. 

5.3 Right of cancellation:-

5.3.1 Unless the exception below applies, the Candidate has the right to cancel the Contract within 14 days without giving any reason.

5.3.2 The cancellation period will expire 14 days after the day on which WFT issued its acceptance.

5.3.3 To exercise the right to cancel, the Candidate must inform WFT of the decision to cancel by a clear statement (e.g. a letter sent by post, fax or email). The Candidate may use the attached <<model cancellation form>>, but it is not obligatory.

5.3.4 To meet the cancellation deadline, it is sufficient for the Candidate to send the communication of the right to cancel before the cancellation period has expired.

5.3.5 If the Candidate cancels the Contract, WFT will reimburse the Candidate (or any third party who made payment on behalf of the Candidate) all payments received and the reimbursement will be made without undue delay and not later than 14 days after the day on which WFT is informed about the Candidate’s decision to cancel the Contract. Reimbursement will be made using the same means of payment as used for the initial transaction, unless the Candidate has expressly agreed otherwise. In any event, the Candidate will not incur any fees as a result of the reimbursement.

5.3.6 Exception – the right of cancellation does not apply where the Service has been fully performed within the 14 day cancellation period and the performance of the Service began after a request by the Candidate accompanied by an acknowledgment that the Candidate would lose the right to cancel once the Contract had been fully performed.

5.3.7 Where following the express request of the Candidate, the Service has commenced within the 14 day cancellation period, WFT shall be entitled to charge the Candidate for the supply of the Services for the period ending with the time when WFT is informed of the Candidate’s decision to cancel and calculated as a proportion of the total Fees payable under the Contract.

5.4 In addition to the cancellation rights under condition 5.3 (and without in any way limiting the Candidate’s cancellation rights under condition 5.3), the Candidate shall have the right to cancel the Contract at any time prior to the commencement of the relevant Training Course by giving written notice to WFT.  Provided the Candidate has paid the whole of the Fee at the time the cancellation notice is received by WFT, WFT will refund the following relevant percentage of the Fee (calculated from the day WFT received, or is deemed to have received, the notice):-

Refund Levels

6. Termination

6.1 WFT may (without limiting any other remedy) at any time terminate the Contract by giving written notice to the Candidate if the Candidate commits any breach of the Contract and (if capable of remedy) fails to remedy the breach within thirty (30) days after being required  by written notice to do so.  No refund of the Fee will be made by WFT to the Candidate in the event of such termination.  

7. Liability of WFT 

7.1 All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from the Contract.

7.2 Nothing in the Contract excludes or limits the liability of WFT for:- 

7.2.1 death or personal injury caused by WFT’s negligence; or

7.2.2 any matter which it would illegal for WFT to exclude or attempt to exclude its liability for; or

7.2.3 fraud or fraudulent misrepresentation. 

7.3 Any liability of WFT for non-delivery of the Services (or any part thereof) shall be limited to replacement of the Services within a reasonable time. 

7.4 Subject to condition 7.2, WFT shall not be liable for any indirect or consequential loss, cost, damages, charges or expenses suffered or incurred by the Candidate because of any breach of the Contract by WFT. 

8. Assignment and sub-contracting

8.1 The Candidate shall not be entitled to assign the Contract or any part of it without the prior written consent of WFT. 

9. Unforeseen Circumstances

9.1 WFT reserves the right to defer the date of delivery of the Services if it is prevented from or delayed in carrying out any of its business due to circumstances beyond the reasonable control of WFT including, without limitation, acts of God, governmental actions, war or national emergency, acts of terrorism, protests, riots, civil commotion, fire, explosion, flood, epidemic, lock-out, strikes or any other labour disputes, or restraints or delays effecting carriers or inability or delay in obtaining supplies of adequate or suitable materials.

10. General Provisions

10.1 All notices regarding the Contract shall be sent electronically to the parties’ respective addresses as set out in the Contract.  Notices shall be deemed to have been received on the day of dispatch unless an immediate “delivery failure” notice is received by the sender.

10.2 Each right or remedy under the Contract is without prejudice to any other right or remedy whether under the Contract or not.

10.3 If any provision of the Contract is found by any court, tribunal, or administrative body of competent jurisdiction to be wholly or partly illegal, invalid, void, voidable, unenforceable or unreasonable it shall to the extent of such illegality, invalidity, voidness, voidability, unenforceability or unreasonableness be deemed severable and the remaining provisions of the Contract and the remainder of such provisions shall continue in full force and effect. 

10.4 Failure or delay by WFT in enforcing or partially enforcing any provision of the Contract shall not be construed as a waiver or any of its right under the Contract. 

10.5 Any waiver by WFT of any breach of, or any default under, any provision of the Contract by the Candidate shall not be deemed a waiver of any subsequent breach or default and shall in no way effect the other terms of the Contract.  

10.6 The parties under the Contract do not intend that any term of the Contract shall be enforceable by virtue of the Contracts (Rights of Third Parties) Act 1999 by any party that is not a party to it.  

10.7 Formation, existence, construction, performance, validity and all aspects of the Contract shall be governed by the law of Wales and England and the parties submit to the exclusive jurisdiction of the courts of Wales and England. 

Version 2 - Dated: January 2016

11. Privacy policy

Introduction

The FAWT respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.

Please use the Glossary and the defined terms in the Football Association of Wales (FAW) rules to understand the meaning of some of the terms used in this privacy notice.

1. IMPORTANT INFORMATION AND WHO WE ARE

2. THE DATA WE COLLECT ABOUT YOU

3. HOW IS YOUR PERSONAL DATA COLLECTED

4. HOW WE USE YOUR PERSONAL DATA

5. DISCLOSURES OF YOUR PERSONAL DATA

6. INTERNATIONAL TRANSFERS

7. DATA SECURITY

8. DATA RETENTION

9. YOUR LEGAL RIGHTS

10. GLOSSARY

Important information and who we are

Purpose of this privacy notice

This privacy notice aims to give you information on how the FAWT collects and processes your personal data.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Controller

The FAWT is the controller and responsible for your personal data (collectively referred to as "the FAWT", "we", "us" or "our" in this privacy notice).

The FAWT is a single legal identity but is made up of various departments. Collectively the FAWT is responsible for football development in Wales in accordance with FAW Rules and Regulations, its obligations in law and in order to comply with the rules and regulations imposed upon the FAW by FIFA and UEFA. We have appointed a Data Privacy Manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

Contact details

Our full details are: The FAW Trust

Full name of legal entity:  FAW Football in the Community Limited

Name or title of data privacy officer:  Neil Ward, Chief Executive

Email address: Neil@fawtrust.cymru

Postal address: Dragon Park, Newport International Sports Village, Newport, NP19 4RA

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy notice and your duty to inform us of changes

This version was last updated on 23rd May 2018.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, country of birth and gender.
  • Contact Data includes home address, business address, email address and telephone numbers.
  • Financial Data includes bank account and payment card details.
  • Transaction Data includes details about payments to and from you.
  • Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses. 
  • Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We may collect Special Categories of Personal Data about you. This may include information about your health where this is strictly necessary and in accordance with FAW Rules and Regulations or in order we comply with FAW obligations to FIFA or UEFA. We may also collect information about criminal convictions and offences in orderto comply with our obligations in relation to safeguarding.

If you fail to provide personal data

Where we need to collect personal data by law, under the terms of a contract we may have with you or in relation to our legitimate interest in football development in Wales in accordance with the FAW Rules and Regulations and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you or develop football in Wales in accordance with FAW Rules and Regulations; in which case, you may not be able to be involved in football development activities organised by the FAWT but we will notify you if this is the case at the time.

1. How is your personal data collected?

We use different methods to collect data from and about you, including through:

Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

  • apply to be an authorised user of the FAW Courses and volunteering portals;
  • complete an FAWT administered Coach Education, Safeguarding or First Aid course;
  • complete information required for the FAW Club Accreditation Programme;
  • participate in player development activities or training organised by the FAWT;
  • participate in a football development activity event organised or supported by the FAWT;
  • request marketing or newsletters to be sent to you; 
  • or give us some feedback.

Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:

  • Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register based inside the EU;
  • Area Associations (as defined in the FAW Rules);
  • Leagues administered by the Area Associations;
  • Directly Affiliated Leagues (as defined in the FAW Rules);
  • Clubs of which you are a member or are registered as a Player;
  • the Disclosure and Barring Service:
  • the FAWFIFA, UEFA or any other sports governing body that controls data about you; 
  • and United Kingdom Anti-Doping.

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

Please see below to find out more about the types of lawful basis that we will rely on to process your personal data.

Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to third party direct marketing communications via email or text message, obtaining information about your health or obtaining a disclosure certificate from the Disclosure and Barring Service.  You have the right to withdraw consent at any time by contacting us.

Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity - To register you as a user of the FAW Courses and/or FAW Volunteering portal

Type of data

(a) Identity

(b) Contact

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract with you.

Necessary for our legitimate interest in football development in Wales and in accordance with FAW Rules and Regulations.

Purpose/Activity -To complete an FAWT administered Coach Education, Safeguarding or First Aid course

Type of data

(a) Identity

(b) Contact

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract with you.

Necessary for our legitimate interest in football development in Wales and in accordance with FAW Rules and Regulations

 Purpose/Activity - To participate in a football development activity or event organised or supported by the FAWT

Type of data

a) Identity

(b) Contact

*All such information is subject to parental consent if you are under 18 years of age

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract with you.

Necessary for our legitimate interest in football development in Wales and in accordance with FAW Rules and Regulations.

Purpose/Activity - To administer Player Development training camps

Type of data - 

a) Identity

(b) Contact

(c) School information

(c) Medical information

*All such information is subject to parental consent if you are under 18 years of age

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract with you.

Necessary for our legitimate interest in football development in Wales and in accordance with FAW Rules and Regulations.

Purpose/Activity - 

To process the following:-

(a) Manage payments, fees and charges

(b) Collect and recover money owed to us

Type of data - 

(a) Identity

(b) Contact

(c) Financial

(d) Transaction

(e) Marketing and Communications

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract with you

Necessary for our legitimate interests (to recover debts due to us)

Purpose/Activity - 

To manage our relationship with you which will include:

(a) Notifying you about changes to our terms or privacy policy

(b) Asking you to leave a review or take a survey

Type of data - 

(a) Identity

(b) Contact

(c) Profile

(d) Marketing and Communications

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract with you

Necessary to comply with a legal obligation

Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)

Purpose/Activity - 

To support disciplinary proceedings for an alleged breach of the FAW’s Rules and/or Regulations

Type of data - 

a)     Identity

b)     Contact

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract

Necessary for our legitimate interest in supporting the FAW’s administration in Wales in accordance with its’ Rules and Regulations.

Purpose/Activity - 

To support the collection of data for Judicial Bodies

Type of data - 

a)     Identity

b)     Contact

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract

Necessary for our legitimate interest in supporting the FAW’s administration in Wales in accordance with its’ Rules and Regulations.

Purpose/Activity - 

To obtain DBS certificates

Type of data - 

(a) Identity

(b) Contact

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract

Necessary for our legitimate interest in supporting the FAW’s administration in Wales in accordance with its Rules and Regulations.

Consent

Purpose/Activity - 

To administer the FAW Club Accreditation Programme

Type of data - 

(a) Identity

(b) Contact

Lawful basis for processing including basis of legitimate interest - 

Performance of a contract

Necessary for our legitimate interest in supporting the FAW’s administration in Wales in accordance with its Rules and Regulations.

Purpose/Activity - 

To support the investigation of concerns, allegations or referrals with regards to child/adult at risk protection

Type of data - 

a)     Identity

b)     Contact

Lawful basis for processing including basis of legitimate interest - 

Necessary for our legitimate interest in supporting the FAW’s administration in Wales in accordance with its Rules and Regulations.

Necessary to comply with our legal obligations in relation to safeguarding.

Consent

Marketing and Third-party marketing

We will get your express opt-in consent before we use or share your personal data with any company outside the FAWT for marketing purposes.

Opting out

You can ask us to stop sending you marketing messages at any time by contacting us at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us in order to comply with FAW Rules and Regulations or those of FIFA, UEFA and any other appropriate body.

Where you have provided us with consent to be contacted by third parties for marketing purposes you can withdraw this consent at any time. Please see below.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Disclosures of your personal data

We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above to External Third Parties as set out in the Glossary.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

International transfers

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.
  • We may transfer the personal information we collect about you outside the EU in order to comply with the FAW’s legal and regulatory obligations to UEFA, FIFA or any other appropriate body involved in the governance of football in Wales or elsewhere. Depending on where that information is transferred there may or may not be an adequacy decision by the European Commission in respect of that country. This means that a country to which we transfer your data may not be deemed to provide an adequate level of protection for your personal information. However, to ensure that your personal information does receive an adequate level of protection we will only transfer that information which is strictly necessary to comply with our legal or regulatory obligations and only to those parties that have a right to receive that information.
  • Where we use certain service providers, we may use specific agreements approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries. We will seek to ensure that these agreements comply with the minimum requirements of the GDPR.
  • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield. We will seek to ensure that these agreements comply with the minimum requirements of the GDPR.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

7.         Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instruction and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breaches and will notify you and any applicable regulator of a breach where we are legally required to do so.

8.         Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, whether we can achieve those purposes through other means and the applicable legal requirements.

In some circumstances you can ask us to delete your data: see Request erasure below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

9.         Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10.       Glossary

LAWFUL BASIS

Legitimate Interest means the interest of the FAWT in supporting the FAW in promoting, protecting and administering football in Wales in accordance with FAW Rules and Regulations, the rules and regulations of FIFA and UEFA and to enable us to give you the best service possible. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

THIRD PARTIES

External Third Parties

Area Associations (as defined in the FAW Rules)

Leagues that are administered by the Area Associations and/or the FAW.

Directly Affiliated Leagues (as defined in the FAW Rules).

Football Clubs who are governed by the FAW.

FAWT Coach Education software partners and suppliers

FIFA, UEFA and national governing bodies for football who may reasonably require your personal data for the proper administration of football in that country.

Service providers based inside the EEA who provide IT and system administration services including, but not limited to, First Sport International.

Professional advisers including lawyers, bankers, auditors and insurers based inside the EEA who provide consultancy, banking, legal, insurance and accounting services.

HM Revenue & Customs, regulators and other authorities based in the United Kingdom who require reporting of processing activities in certain circumstances.

Disclosure and Barring Service.

Individual or bodies appointed by the FAWT including, but not limited to, Disciplinary Panel and Appeal Panel members or independent Club licensing committees.

Any sports arbitration service nominated by the FAWT from time to time to deal with independent arbitration in accordance with the Rules of the FAW.

Individuals or bodies appointed or engaged by the FAWT to provide media services. 

The Police, Child Support Agency or any other body with statutory authority to obtain personal data from us.